In today’s digital age, securing a job often begins with an online application. Many companies utilize online forms directly on their websites, allowing you to select a position and input your experience, skills, and education into designated fields before submitting with a simple click.
Online application formats vary significantly. Some may require you to copy and paste your resume and cover letter into specific text boxes. Others ask you to complete individual fields detailing your work history, education, and qualifications. Some companies even request both a resume submission and detailed field completion, meaning some information may need to be repeated. Regardless of the format, ensure all relevant information is included. Repeating key details, especially keywords related to the job description, can be beneficial as hiring managers often scan online databases for these terms.
While online application forms are common, many companies still prefer email submissions. Exercise caution when emailing your application. Follow the hiring manager’s instructions precisely. Some prefer attachments in specific formats (like .txt or .docx), while others want the cover letter in the email body and the resume attached separately. Some might even prefer both documents pasted directly into the email. If pasting, ensure your resume is easily readable, as complex formatting can become distorted in an email body. A recruiter suggests including the resume both as an attachment and in the email body to avoid formatting issues. Another strategy is to send both electronic and hard copies of your resume and cover letter.
Some job seekers create personal websites to host their resumes and application materials. This allows you to showcase a perfectly formatted resume via a simple web address. You can also include downloadable versions in PDF and Microsoft Word formats. This approach can attract recruiters and employers you hadn’t considered. However, putting your resume online also has drawbacks. Your information becomes publicly accessible, so avoid including sensitive details like your home address or social security number. Additionally, some hiring managers may prefer receiving resumes directly rather than visiting a website.
Always adhere to an employer’s specific application instructions. For instance, if copy-pasting is requested, do not send attachments. Some companies avoid attachments due to security concerns or software compatibility issues. Before sending an email, double-check that all fields are complete, scan for formatting errors, and run a spell check. If attaching documents, ensure you are using the correct, updated versions tailored to the specific company. Label your files professionally, such as “Your Name Resume” or “Your Name – Company Name Resume.” In your email, state what you have attached and the software used (e.g., “Please find my resume attached in Microsoft Word format”).
Make sure your subject line is clear and concise. Include your name, the position name (and job number, if applicable), and the application contents (e.g., “Your Name – Application for Marketing Manager – Resume and Cover Letter”). If someone referred you, include them in the “cc” or “bcc” field to keep them informed of your application progress. Finally, save a copy of your sent email in your “Sent” folder for future reference.