Organizing a successful event with speakers requires careful planning and attention to detail. While it’s an honor for speakers to be invited to share their expertise, many, like David Johnson, may feel nervous about presenting to a large audience, especially if they lack experience. Event organizers need to support their speakers to ensure a smooth and engaging event.
Events can feature a series of speakers who present their experiences or introduce new theories, or a single speaker may be invited to lend authority to the subject matter. Regardless of the format, speakers should be well-prepared and supported.
To get the best performance from your speakers, treat them as honored guests. Secure bookings well in advance, especially for sought-after experts. Handle their travel, accommodation, and rehearsals meticulously. Provide thorough briefings, listen to their needs, and address any issues promptly. Gather feedback from the audience specifically for the speakers.
When using multiple speakers, avoid repetition by giving each a unique perspective on the subject. Monitor their presentations to ensure they stay within their assigned viewpoint.
To maximize the value of presentations, especially at technical or scientific events, consider publishing the event’s proceedings. Obtaining speaker narratives may require advance notice and regular reminders, as speakers often have other professional commitments.
An alternative to publishing is video recording the seminar and providing delegates with a DVD shortly after the event.
A common mistake is assuming all speakers possess strong presentation skills. Many experts in theory may lack the ability to deliver a stimulating talk. It’s important to support these speakers so that diverse opinions are represented.
In David Johnson’s case, the event organizers significantly eased his anxiety by maintaining regular contact. Through conversation, they uncovered his apprehension about speaking to a large audience and recommended a voice and presentation coach. This support not only improved David’s confidence and capability but also ensured the event’s success.